PTO Board Job Descriptions

PTO President

  • Presides over meetings

  • Coordinates the work of the organization

  • Appoints officers, chairmen and certain committees

  • Serve as liaison between school staff/principal, families and PTO


  • Schedule all PTO meetings, complete the proper facilities use forms and prepare agendas

  • Attend monthly meetings

  • Check the PTO mailbox on a regular basis during the school year

  • Maintain a current roster of PTO board and share this list with the board as well as school secretaries

  • Communicate with and encourage the Board Members

  • Support board members school activities and attend school functions

  • Review the job descriptions and bylaws annually

PTO Vice President

  • Fill in for the President as needed

  • Serve as a member of the major fundraising committees (i.e. – Auction, Fun Run)

  • Enforce the bylaws

  • Participate in PTO functions


  • Maintain close and frequent communication with the President

  • Assist in helping other committee members as needed

  • Serve as primary liaison between teachers and PTO

  • Oversee the yearly Montclair SpiritWear order

  • Oversee all fundraising activities

  • Set expectations with Montclair community regarding role of the PTO for the school

  • Encourage parent participation and attendance at PTO meetings

  • Sign all checks made from the PTO fund – treasurer to prepare checks for VP to sign

PTO Treasurer

  • Handle the financial business of the PTO

  • Report out at each meeting regarding the budget

  • Assist the PTO volunteer coordinators as needed

  • Participate in PTO functions


  • Maintain close communication with the volunteer coordinators – keeping them updating on spend to date for school programs and activity

  • Prepare reimbursements for costs associated with the PTO

  • Assist other committee members as needed 

PTO Secretary

  • Record and disseminate meeting minutes in a timely fashion (to be distributed no more than 2 weeks after the monthly PTO meeting)

  • Attend monthly PTO meetings


  • Assist other committee members as needed

  • Check, respond to, or forward Montclair PTO email once a week during school year*

  • Update Montclair Facebook page twice a month or more with special event/school reminders*

  • Maintain (or delegate maintenance) Montclair PTO website*

  • Produce monthly PTO newsletter for email and print*

           *added in 2014-15

PTO Volunteer Coordinators (2-person role)

  • Coordinate volunteers for fundraising activities

  • Participate in PTO functions

  • Attend monthly PTO meetings


  • Collate back to school packets to distribute to the students

  • Develop and distribute student directory

  • Assist in planning and executing fundraising events (i.e. – Auction, Fun Run)

  • Spearhead yearbook planning committee

  • Own back to school coffee program for 1st-5th start, as well as kindergarten start date

  • Coordinate volunteers to help with kindergarten roundup (typically in late Feb/early March)

  • Delegate responsibilities’ for Back to School Night Social