Volunteer Handbook

All volunteers must complete the Beaverton School District’s Raptor volunteer application and background check, and receive approval before participating in any volunteer activities. The application can be accessed via the link under our Volunteer tab. For questions about the Raptor process, please email Volunteer@Beaverton.k12.or.us. Approval typically takes about two weeks. Once approved, you will receive an email confirmation.

One-time volunteer sign ups, such as helping at events, are shared via ParentSquare and are usually linked in our PTO newsletters when an opportunity is coming up. If you would like to volunteer in the school, please contact your student’s teacher directly about opportunities to volunteer in the classroom. To join a committee, please visit our committees page under the volunteer tab and contact the committee chair listed. If a committee does not currently have a chair, or if you are interested in co-chairing, use the Contact Us button in the top right corner of the website to reach the PTO directly. Interested in joining the PTO Executive Officers? Fill out the form on the Officers page under the about tab.


Want to volunteer, but not sure what the right fit is? Fill out our Volunteer Coordinator contact form below, and we will help you find opportunities that fit your schedule and interests. If you have questions about volunteering, or believe your background check approval is delayed, email the Montclair PTO Volunteer Coordinators at VC@MontclairPTO.org or call the front office.

Volunteering at Montclair

Personalized

Connect with our students in a way that aligns with your skills and interests. Whether you’re helping students, supporting teachers’ needs, or volunteering at school events, your involvement is personalized to make a direct impact on the students’ academic, social, and emotional development.

targeted

Focused volunteering opportunities that allow you to make a direct impact where it's needed most. Whether you're helping with specific classroom needs, organizing fundraising events, or supporting extracurricular activities, your efforts are aimed at creating a positive and lasting effect on both the students and the school community.

Integrative

By working alongside teachers, staff, and fellow parents, your efforts are seamlessly integrated into the school day and beyond. Whether you’re supporting classroom activities or helping with community events, your involvement strengthens the entire Montclair community and enriches students’ experiences.

How you’ll feel:

Connected, fulfilled, and proud.

Get connected with our Volunteer Coordinators

  • Assess Your Strengths: Our volunteer coordinators will work with you to identify your unique skills and interests, ensuring your time is spent where it’s most impactful.

  • Find the Right Fit: Together, we’ll explore various opportunities that align with your availability and passions, whether in the classroom or at after-school events.

  • Make a Lasting Impact: By connecting with our coordinators, you’ll be matched with volunteer roles that allow you to contribute meaningfully to the school community and see the positive results of your efforts.

Important Details

Sign in & Sign out

Volunteers are required to sign in and out on the computer in the school office by checking in with the office staff. Your presence on the school grounds is recorded as a safety measure in the instance of an emergency situation or natural disaster. The District also tracks volunteer trends through the data on this computer.

ID Badges

When you sign in, a RAPTOR volunteer badge will be printed for you to wear. Volunteers must wear their name badges in a visible location when volunteering during school hours.

Confidentiatlity

When volunteering at the school, you may overhear sensitive information about students and families. Please keep this information confidential by not discussing the information inside or outside of the school (chatting in line at the grocery store, bus stop, sports field, etc.)

sight & Sound

Beaverton School District policy: “All volunteers shall operate under the direction of a licensed staff member & shall be within sight and sound of a licensed staff member while working with students.” This policy ensures the safety of children and protects volunteers from liability.

Dependability & Punctuality

Our teachers depend on us! If you are scheduled to volunteer in a classroom but you are unable to come in or need to come in at a different time, please contact your teacher(s) by email, or call the office as soon as you know of your change in plans. If you have agreed to help with an event but your plans have changed, please let the event coordinator know asap so that they can find another volunteer.

Misc.

  • Staff always have equipment use priority in the workroom.

  • Volunteers must use adult-only bathrooms, which are located behind the office, behind the library circulation desk, and in the Garden House.

  • Volunteers are expected to follow the instructions given to staff and students during emergency drills.

  • Please help to keep the workroom tidy by cleaning up after yourself.

  • District policy does not allow preschool age children to attend volunteer sessions with volunteers.

FAQs

  • It takes three simple steps to become a volunteer!
    Step 1: Review the Volunteer Training Information
    For the safety of our students, all volunteer applicants are required to review the mandatory volunteer training information before completing the volunteer application.
    Step 2: Volunteer Application & Criminal Records Check
    Again, to safeguard the safety and well-being our students and staff, each prospective volunteer must complete an application through our districtwide volunteer management system called Raptor and then submit to an Oregon criminal records check. You'll receive a confirmation email as soon as the application has been approved.
    Step 3: Volunteer
    ▶ Parent Volunteer
    Look for activity sign-up & volunteer information in ParentSquare.
    ▶ Community Volunteer
    Please visit our Join Community Groups webpage to sign up to receive information about volunteer opportunities.

  • You'll need to resubmit your application every two years. At that time, another criminal records check will be conducted. You'll receive an email reminder about 30 days in advance.

  • There is one common application for all volunteers. This application includes a question for applicants to indicate if they are 17 or younger. Volunteers 18 or older should indicate that they are community members. A juvenile offender check will be run for applicants under 18, and an adult check for those 18 and older.
    Only students in grade 6 or above can volunteer at Montclair events. For Montclair students interested in volunteering, contact studentgreenteam@montclairpto.org

  • BSD must run its own criminal records check.